Your Clinic Is Leaking
$250K+ a Year.
We find it. Fix it. Prove it.
Missed calls. Slow follow-up. No-shows. Patients who vanish after one visit. Refills that quietly lapse. Supplies bought at list price. We’re the growth and operations partner that plugs the leaks and reports the recovery in dollars — not impressions.
Revenue Recovery & Growth Systems
AI Reception · Speed-to-Lead · No-Show Recovery · Retention Automation · Supply Savings
The problem isn’t demand. It’s the leaks.
Aesthetic and wellness demand is at an all-time high — 10,000+ med spas, a GLP-1 wave, longevity going mainstream. Yet most clinics grow slower than their market. Why? Revenue leaks at every stage: a third of calls go unanswered, leads that wait hours don’t book, one in five appointments no-shows, half of patients never return, refills lapse without anyone noticing, and supplies get bought at list price.
Spending more on marketing into a leaking system just makes the leaks more expensive. Seal the system first — then growth compounds.
The Six Leaks We Hunt in every clinic
Typical annual loss for a single-location clinic doing ~$1.4M:
Missed calls & slow lead response
No-shows & cancellations
Patients who never return
Lapsed refills & failed payments
Paying list price on supplies
Expired & untracked inventory
Total addressable leak: $285K–$555K per year.
One Engine. Six Systems. Every stage covered.
From first contact to recurring revenue to supply savings.
Revenue Recovery
Stop losing patients to voicemail. 24/7 AI reception, missed-call text-back, instant response on web and SMS, lead qualification, and no-show recovery — live in days, measured in recovered bookings.
- Missed-call text-back
- 24/7 AI receptionist
- Speed-to-lead under 60s
- No-show recovery
Patient Acquisition
Google and Meta campaigns built for bookings, not vanity metrics. Every dollar tracked from click to consult to revenue collected.
- Google Search & Meta funnels
- Conversion landing pages
- Lead qualification pathways
- Revenue-level attribution
Retention & Lifecycle
Your patients shouldn't disappear between treatments. We build recall sequences timed to clinical cycles, membership programs, post-visit follow-up, and churn-risk alerts.
- Treatment-cycle recall
- Membership & loyalty design
- Database reactivation
- Review & referral loops
Recurring Care Engine
Weight management, hormone therapy, peptides — the subscription side of your clinic, running on autopilot. Pre-refill check-ins, provider review queues, and failed-payment recovery built in.
- Pre-refill patient check-ins
- Provider approval queue
- Pharmacy routing & tracking
- Failed-payment recovery
Operations & Intelligence
EMR sync, digital intake, task automation, inventory tracking tied to charting — and one dashboard that shows every number that matters.
- Bi-directional EMR sync
- Intake & consent automation
- Inventory & expiry intelligence
- Unified KPI dashboard
Wholesale Sourcing
Through Novaris Medical Partners: negotiated pricing on injectables, IV and peptide supplies, skincare, and consumables. Costs you nothing — it's vendor-funded. Typical savings: 15–30%.
- Injectable & consumable contracts
- IV & peptide sourcing
- Lot/batch traceability
- Vendor management
From Audit to Engine in 90 days
Audit
We test your phone response, lead follow-up, booking flow, review velocity, and supply pricing. You get the dollar figure — yours to keep either way.
Recover
Revenue Recovery goes live. Missed calls answered, leads engaged in seconds, no-shows chased. First recovered bookings inside two weeks.
Grow & Compound
Acquisition, retention, recurring care, operations, and supply layer in. One dashboard. One partner. Revenue-level reporting every month.
The Numbers From real deployments.
Simple Tiers. Serious ROI.
Every tier is priced to recover multiples of its cost — and we show the math before you sign.
Launch
Stop the bleeding
- AI reception & missed-call text-back
- Speed-to-lead automation
- No-show & cancellation recovery
Growth
The full revenue engine
- Everything in Launch
- Acquisition + retention + recurring care
- Revenue-level attribution
Partner
Everything, plus ops & supply
- Everything in Growth
- EMR automation & KPI dashboard
- Wholesale sourcing (vendor-funded)
The Clinic
Revenue Leak
Report
Six leaks. One fix.
Get the Clinic Revenue Leak Report.
Not ready for a call? This report breaks down the six revenue leaks we find in every clinic — and the systems we use to fix them. Includes benchmarks, recovery math, and workflow diagrams.
Find Out What Your Clinic Is Leaking. Free.
A 15-minute audit. We test your phones, your follow-up, your booking flow, and your supply pricing — then hand you the number. No contracts, no obligation. The audit is yours either way.
Free audit included. No contracts. No commitments.